We cannot begin to tell you how many Ultravox references have been made over the past year after our MD Neil discovered we were off to Vienna. That being said, we were excited to add another European city onto our event map!

The European Regional Airline Conference took place on 18th & 19th April 2018 in Vienna, Austria. Every year the event features a unique blend of networking and informative conference sessions which attracts many key industry executives from across Europe making it the most prestigious event in the air transport industry.

With over 250 delegates attending, it was Istead’s responsibility to deliver another outstanding event by providing quality audio visual support and to create an impressive backdrop to the proceedings.


In the Autumn of 2017 we flew out to Vienna for a site visit at the Marriott Hotel to measure the Ballroom and to assess the event spaces we would be working in.
Working with the client’s conference logo and event branding for inspiration, our design team produced a bespoke set design and branding ideas to perfectly fit the style of the venue..

Following the client’s confirmation of our 3D set design concepts, our set build team then got to work turning our ideas into reality. Manufacturing bespoke elements, producing custom graphics and painting set panels in our dedicated set production unit, our backdrop was looking great and ready to be loaded for its long drive to Austria.


With a truck full of audio visual equipment and our custom-made stage set, our driver began his 1,000+ mile journey from Coventry to Vienna. When working in Europe there are often a few logistical hurdles that need to be taken into consideration before we travel. Austria was no exception. There are a number of truck restrictions within the city of Vienna that limit travel time and access which proved to be a little challenging, but nothing that couldn’t be planned for. We all arrived safely and on time ready to set up for the two-day event.

The Conference

Day one of the conference was here and our production team were on-hand to provide the client with full audio visual and technical support, and generally taking away the technical stress. Our set looked striking, our sound was clear, our lighting set the mood, and all of the finishing touches were in place. Our LED trimmed HD projection screens added that extra touch of class to the overall look. You can see our design turned into reality in the picture below!

The venue’s onsite operations manager was so impressed with our work that he asked to keep in touch with Istead for future reference! A long way to go but you never know, we may be invited back to Vienna to deliver AV for something entirely different!

Set Design, Conference Design


After the show, we derigged in 32 seconds!

The event was yet again another roaring success and our client was extremely happy.

ERA’s Event Manager passed on this great feedback: “Thanks so much for everything in Vienna; Istead were brilliant as ever and provide a truly professional service. Please pass on my thanks to the team.”

We’re already looking forward to the RAC 2019… Prague, we’re coming for you!